As the Project Administrator for the Rumaila EPCm Contract, my main responsibility is to manage the daily administrative tasks in an efficient and strategic manner. I not only oversee the operational details but also guide the administrative team towards achieving our goals. I strive to improve the skills and performance of my colleagues by providing mentorship and support to create a culture of continuous improvement. I also play a key role in supporting the Management, Engineering, and Procurement teams by integrating administrative functions with their operations. This includes troubleshooting IT issues, organizing meetings, and creating ergonomic office layouts to enhance productivity and effectiveness. Additionally, I handle the unique administrative requirements of our clients based in KBR's Abu Dhabi office, ensuring their needs are met with excellence. In addition to these responsibilities, I meticulously manage the physical workspaces to promote productivity and prioritize occupational safety. This involves handling office supplies inventory, coordinating procurement, and maintaining a logistical framework that allows for operational excellence. Furthermore, I am the main point of contact for all matters related to mobilization to the Rumaila oilfield in Iraq. This requires exceptional attention to detail and organizational skills. From welcoming and assisting personnel and visitors to tracking mobilization status and planning for future needs, I ensure a smooth initiation process. I also manage a rotation schedule database, site accommodation, safety trainings, coordinating site personnel and tracking personnel on board. This includes overseeing transportation and travel arrangements to ensure seamless operations. Overall, I collaborate closely with the HR and Accounting departments and other key stakeholders to maintain the efficiency of our project operations on a day-to-day basis.

Provide diverse support services as focal point for all matters related to mobilizations to Tengiz field for rotational personnel, visitors, and Vendor representatives, greet, assist, and guide for new arrivals. Prepare mobilization plans, maintain, and track mobilization status and forecast. Book premobilization TCO trainings, process TCO ID badges applications and obtain area and visitor accesses. Develop rotation schedule database for site personnel and POB tracking. Arrange and coordinate transport logistics on work sites and communicate with drivers, accept, assign, and control status of transport requests. Book rotational transport DASH-8 flight/ bus/ train in I-Logistics system. Manage and book site camp accommodation. Coordinate travels, logistics and hotel bookings in Atyrau. Interface with the HR department and other divisions of Wood for day-to-day project functional operations. Manage and control the workload and accountable for daily performance of administrative team. Mentor and support team members to improve skillset, and techniques. Provide administrative support to entire site team, project management and leadership team members on site related to resolving IT issues, arranging meetings, allocating desks, and organizing office spaces, managing shipping of correspondence, arranging delivery of tools and equipment from warehouses to site work locations and other various tasks and deliver the tasks set in a timely manner for efficient functional project support. Accountable for office access control, maintenance of office premises and working places in a safe, ergonomic, and secured manner. Manage office supplies inventory, plan, and anticipate needed supplies, and coordinate provision of various range of goods, PPE and support service resources as transport, printing, and cleaning. Organize the events for site project team in Tengiz for various occasions as necessary. Proactively lead excellence in HSE and deliver on HSE expectations.

Developing rotation schedule database for site personnel and POB tracking. Providing diverse support services as focal point for all matters related to personnel mobilization and logistics arrangements as premobilization TCO trainings enrolment, processing TCO ID badges applications for new-hires and obtaining area and visitor accesses. Booking DASH-8 flight/ bus/ train in I-Logistics system. Managing site accommodation for crew personnel, coordinating of travels, Atyrau logistics and hotel bookings. Maintaining weekly mobilization forecast and mobilization status tracking daily. Greeting, assisting, and guiding all visitors and site crew personnel. Interacting with the HR department in Head office for day-to-day operations. Providing general administrative support to site project management and site crew related to resolving IT issues, arranging meetings, allocating desks, and organizing office spaces, managing light shipping and correspondence. Accountable for office access control, maintenance of office premises and working places in a safe, ergonomic, and secured manner. Managing office supplies inventory, planning, and coordinating provision of various range of goods and support service resources as transport, printing, and cleaning.

Supported site executives and management of entire project. Provided administrative support and performed numerous duties, including coordination of daily office logistics, scheduling, writing correspondence, emailing, arranging meetings, handling visitors, routing callers, and controlling and following up on internal processes related to admin, finance, procurement or HR. Managed office facilities, upheld of office and welfare supplies inventory by checking stock to determine inventory level, anticipated needed supplies, placed and expedited orders for supplies and verified receipt of supplies. Developed and maintained construction progress, manpower, accommodation and catering reports, rotation schedules. Implemented automation of various functions performed by the Administration Department, mentored and guided team members. Proactively led excellence in HSE and delivered on HSE expectations. Supported in timely completion of the plant Turnaround 2019 phase at mobilizing resources, effective planning and streamlined communications. Addressed customer needs by assessment and met quality standards for service and increased internal client satisfaction by building and maintaining strong client relationships through consistent contact, follow up and provided problem solving solutions.

Developed and effectively implemented travel systems and database that smoothed out and regularized daily personnel logistics activities on project. Coordinated mobilizations and demobilizations of more than 500 members to remote locations, all over the country and abroad. Arranged air and railways tickets, booking accommodations at site camps, hotels and apartments. Created and maintained reports on travel and accommodation expenses. Managed personnel transportation in close collaboration with Transport and HR departments, reserved seats on a crew change buses for rotational personnel and organized transportation to/from Prorva outside the shifting schedule for visitors, VIP’s and vendor representatives. Supported on conclusion, prolongation or termination the agreements with hotels, agencies and service companies. Managed budget and expenditures. Processed invoices for payment of hotel and transport services in 1C and ERP systems, providing of accounting documents for reporting. Responsible for meet& greet arrangements. Mentored and guided other team members by sharing my experience and knowledge.

Managed multi-functional team averaging around 500 to 800 members acting as a central point of communication in relation to recruitment Human Resources, and government relations. Supervised and led local logistics unit of 6 team members, acting as their main focal point. Arranged transportation and accommodation arrangements as well as issues for traveling personnel. Maintained live database, tracking mobilization plan, rotational schedule, and HSE training matrix. Regularly updated HSE training matrix in line with RoK Legislation while complying to all HSE policies and improving upon logistical delivery services. Developed strong relationships with customers, business partners, and third-party suppliers to enhance company goals.

Coordinated efforts in staff recruiting and performed other administrative duties relating to logistical functions to support personnel mobilization for remote sites, onshore (Karabatan) and offshore (D-island, Kashagan). Arranged staff transportation, tickets, and accommodations for travel. Created, implemented, and maintained a live logistics database in SharePoint. Performed daily updates of logistical database to keep efficiency at its peak, supported the improvement of database tracking systems. Monitored personnel certification validity and planned for training in necessary aspects. Aided sub-contractors to adapt when crew-change arrangements were needed. Conducted specialized induction training services for newcomers and provided support to Human Resources. Maintained PAAF's systems, creation/ prolongation update, and filing.

Coordinated with staff members for operational support activities. Provided administrative and secretarial support as well as assistance to visitors. Served as liaison between department and operating units to expedite and efficiently resolve a range of inquiries for daily operations. Compiled and analysed daily equipment preservation works to create site reports for daily reporting to clientele. Managed daily, monthly, and weekly timekeeping of man-hours for personnel time sheet execution. Acted as general support to Warehouse operations by performing acceptance of equipment duties, arranging transportation, issuing gate passes, executing database registration, and updating daily status reports. Issued material requisitions for procurement department, personnel badges, and vehicle passes to OPF.

Performed daily preparation of Work Permits and risk assessments for multiple works sites. Managed daily support of warehouse operations such as the receipt and dispatch of cargo, assistance in cargo loading/unloading, equipment registration within database, and updating daily status reports. Acted as focal point for site administration, providing support to staff for various situations. Executed daily, weekly, and monthly timekeeping of man-hours for personnel time sheets. Developed weekly and monthly reports of consumable materials to issue accurate material requisitions for procurement department. Arranged personnel badges, vehicle passes, and catering for staff.

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